Presentation - Powerpoint

CONFIDENCE .  PRESENCE.  INFLUENCE

We have once chance to take all of our hard work, preparation and get it to our audience. This is our chance.

Pay attention! -> How to create Applause-worthy presentations - first 3 skills.
Look here! Make your Powerpoint Presentations worth watching - 4 &5 skills
6th skill - How to speak with confidence - 

Powerpoint

• What can we do to get the attention of audience
• 7 core skills in presentation
•  Switzerland & Rule#1 - If it's not important to YOU, it won't be important to THEM.
• Skill 1 : Passion
• Passion gives you power as you believe what you say. 
• Pardon - Passion gives Pardon for not being a fantastic presenter. It is more important to be passionate than perfect when presenting skills
• Passion and 3 whys
• Why do we present. Either to inform or influence people
•  Why are we presenting NOW. Whats specifically are you trying to accomplish. 
• Why are you a presenter. Loss of attention is directly connected to loss of passion we are feeling. 
•  Skill 2 : Empathy (Feel with or walk in somebody else shoes)
• In most of the meetings, the presenter talks which is any thing you need as audience. 
• Presentations are two-sided transactions
• One should understand what audiences are feeling, thinking. More we do that, the better the transaction would be. 
• Empathy-Benefits
• When we know our audience, what their needs are and tailor our presentation to their needs, audience feel comfortable saying "I will invest", "I will pay attention", as I can feel that you know what I feel. 
• Think more about your audience and less about you. 
• Good investment confidence reduces stage fright.
• In summary, Empathy gives 
• audience confidence that it is great investment for them to listen to us. 
• It gives us the confidence on stage
• It helps us to eliviate our stage fright. 
• Empathy-the forth why
• Empathy comes from just answering one question. Why should they give us their attention. Who are the people attending - their age, genders, where they come from, what they do thier job, what their needs are, what their names are.
• What can I give them to improve their life. 
• The more you understand the demographics of your audience, you know how they are feeling life in general,
• In summary, Who are they? What do they need? What can I give them?
• Creating the Foundation
• Passion and Empathy are soft skills
• When  you combine your own passion with empathy what they need, you will create foundation for fantastic presentations. Passion and Empathy are building the foundation. 
• Skill 3: Plot
• Every solution needs a problem
• What the one thing you want your audience to remember. Thats the foundation or takeaway. Build everything else on takeaway. 
• Without passion & empathy, the presentation may turn into REPORTS. No one likes reports which doesn't have much to inform or influence.  
• When you inject empathy and passion, audience are involved and engaged. To overcome it, we have to do a better plotting. We can do it by matching our solution to their problem.  
• How it works - The plot process
• Step1 - Create a problem and a solution
• What do I want? My goal for this presentation is:
• Who is my audience? Consider these demographic categories
  Age, gender, education, religion, ethnicity/nationality, community, occupation, income, life stage, household, political views. What information is most important to keep in mind?
• What might my audience be feeling about world, their life, my presentation topic?
• Thinking about my presentation goal, and my audience is - what audience need can my presentation meet?
• How does meeting that need change my goal? What is my solution?
• Adding the other elements
• IN -> Need-> Solution-> Questions -> Answers-> Wrap-up -> End
• IN-> we build our presentation simply by anticipating what our audience might need to pay attention. It will be great to give audience something that will get them really engaged right away when they sit down in their seat.
• Plot: step2 - Plot the presentation
• IN: How do I get their attention?
• What is their need?
• What is my solution
• What are QUESTIONS they may have, what are my answers
• What is my wrap up. Here is the place where I review my main information. And find ways to give more examples or stories to make sure the information hit on. 
• Step2 benefits
• Structure
• container to hold all the information
• hold attention
•  Introducing Points
• This is the data, the facts and the research part. All we try to do with presentations are either better inform them(give more details) or better influence them(give more proofs). 
• Details & proofs
• Giving more details is simply just answering the questions we all know - Who, What, When, Where, Why & How. Giving more proof is adding things like Statistics, facts, figures, testimonials. 
• Informing and influencing is a matter of giving them more details and proof. 
• We can add more details like who is it effecting, where is it effecting, how does it work. Also add more proof like examples, statistics, 
• Presentation is made up of information called points. The 7 most important points. The most important points are called Elements. Other points are meant to be proofs & details to the elements. 
• All the points in the presentation is called Content. Some of the content we want to show creatively is called Creative. 
•  

• Why do we use it
• If we just give information verbally, we remember at certain level. When visual elements are added to my verbal, one remembers 6 times longer and better, than just verbal alone.
• Verbal + Visual is six times more effective.
• Other similar tools - Key Notes & Google slides

"Everything should be made as simple as possible, but not simpler." - Einstein
"If you can't explain it simply, you don't understand it well enough." - Einstein
"...the simplicity on the other side of complexity."

7 skills in presentable year - first 3 in Pay attention course

• Skill4 - Clarify
• If everything is important, then nothing is important
• We as audiences, need you as presenter to tell us,   what is critical information & what is supporting information.
• 3 Phases of Clarification process
• Create Framework
• add content
• clarify the content

IN
Need
Solution
Questions/Answers
Wrap up
End

GuideLines:

• One thought per slide
• Not sentences, phrases
• Not phrases, words(action)
• Not words, creative elements(charts instead of numbers, picture instead of words) 
• Note: Creative goes wild when it over powers content. It should just support our content

• Skill4 - Qualify
• Reinforce or Amplify our points
• Apply theme - Theme is collection of fonts, formatting and colors to make it look cohesive
• Adjust master
• Qualify pictures
• Instead of text
• one concept for pic
• Ok to be amatuer
• Not ok to be ineffective
• No pixelated pix
• Uncluttered
• Qualify charts and graphics
• Instead of text
• One concept per image
• Uncluttered
• Need not stick to power point provided options
• Add transitions
• Add builds/animations
•  Skill6 - Presence
•  Deliver has 2 meanings
• Give something valuable to somebody. 
• Pickup and takeaway - Which means we are trying to take them from where they are by informing and influencing them. Pick them up and take them to better place.
•  Compel
•  Make audience agree with us. 
• Presence means
• Claiming space in audiences mind as well as physical space.
• It is unique combination of who YOU are AND learning skills.
• Presence - misconceptions
• Presence comes only if you are an Extrovert.
• It is all about technique. Just learn some and you are all set.
• Fake it. Just be something you are not.
• 3 tools for presence
• Passion -
• Person - Know youself. Your strength, weakness, personality. These make us unique as the presenter. We need to know about it
• Practice - Learn techniques and practice. 
• Presence is leadership
• We are leading audience from where they are to where we want them to be. More informed and more influenced.
• Goal is to be natural. 
• Techniques are not hard and fast rules. They are guidelines.
• Learn the skills and then make them your own; be natural.
• Skill for stage presence
• Stance/stand
• Default postion should not be
• Fig leave position
• Behind the back
• Hands in pocket
• How to stand
• feet little bit wider than what I would normally do
• Hands just resting at sides
• Shoulders back and head up
• Using your hands
• What not to do
• How to use facial expressions
• Eye brows for emphasis
• Universal Emotions
• Anger
• Fear
• disgust
• Hapiness
• sadness
• surprise
• contempt
• shame
• pride
• How to walk
• How not to walk
• Podium or lecturn
• Walk practise
• Voice
• volume
• Audience will turn off if they can't hear you
• Speed
• Slow is better
• Tone
• Talk tips
• 
  
• Skill7- How to deliver Presentations with Power
• You should know just enough so that you can run your presentation, just enough to make sure things will work and reducing your risk. eg: Google slides if used
• Shift + F5 to start from current slide
• <number> enter to go to respective slide
• <B>  to black out. Its a toggle
• <W> to white out. Its a toogle
• Hide slide instead of deleting
• Notes: 
• Presenter View
•